One of the communication trends that is expanding the fastest is voice messaging, but just because something is simple and handy doesn't imply that it is always done correctly. In this article, we'll examine some voicemail dos and don'ts in a fun manner and discuss how to ensure that your messages are effective on all levels.
DO: Keep it brief
The fact that voice messaging is a speedy and effective means of communication is one of its finest features. People are busy, and they may not always have the time to listen to a lengthy message, so it's crucial to keep this in mind. Get to the point quickly and strive to keep your voicemail messages under a minute.
DON'T: Ramble on
On the other hand, no one likes to hear a speech that drones on and on without ever getting to the point. Try to control your rambling and return to the subject at hand if you see that you are about to veer off course. Never forget that wit is brevity at its core!
DO: Speak clearly
It's crucial to speak properly and pronounce your words while leaving a voicemail so that the person on the other end can understand you. Avoid using too many fillers like "um" and "ah," which can make your message appear less professional, and speak at a reasonable speed.
DON'T: Mumble or speak too fast
On the other side, if you talk too rapidly or slur your words, the person listening to your message may find it difficult to grasp and may need to hear it more than once. Make sure your message is understandable by taking your time to speak clearly.
DO: Use a friendly tone
It's crucial to use the appropriate tone while leaving a voicemail. You want to come out as personable and amiable, but not too relaxed or unprofessional. Be as kind and approachable as you can while yet getting your message through.
DON'T: Sound unprofessional
While being approachable and friendly is great, you don't want to sound unprofessional when leaving a voicemail. Avoid using slang or language that is too informal, and make an effort to always speak in a courteous and respectful manner.
DO: State your purpose
Make sure to clearly state your purpose when leaving a voicemail. Tell the caller why you are calling and what you want to achieve by doing so. If they are busy, this may help them prioritize your message and better understand why you are reaching out.
DON'T: Beat around the bush
Nobody enjoys hearing a message that waffles on without ever getting to the point. Be straightforward and to the point when leaving a voicemail, and don't be hesitant to ask for what you need. It's important to keep in mind that the more explicit you are about your demands, the more likely it is that the person on the other end will be able to assist you.
Leaving voicemails may be a fantastic way to connect with others, but it's crucial to do it properly. You can make sure your communications are hitting all the correct notes and attaining the outcomes you want by adhering to these dos and don'ts. Consider how you may make your voicemail as efficient and professional as you can the next time you pick up the phone to leave a message.